| 1.1
ESTIMATED TIME OF ARRIVAL (ETA)
LPG carriers/product tankers and OBO carriers
 |
| Published with kind permission
from SOLVANG ASA. |
The master will report ETA via ship’s agent at least 72 hours
prior to arrival.
This ETA must be confirmed 48 hours, 24 hours and 12 hours prior to
arrival.
The master will thereafter report any changes in the ETA.
The 72-hour ETA must include the following information:
All vessels for any call:
1. Vessel’s name, call sign
and flag.
1.Does the vessel satisfy the requirements in the
Statoil questionnaire? Yes/No
Last port of call
- Firm ETA Kvitsoey pilot station (local
time).
- Cargo reference number (contact agents if
unknown)
- State product(s) and quantity to be
loaded.
- State last three cargoes carried (if NH3
, a gas return is not permitted).
- Potable water required? Available at a
rate of 5 t/h.
- Estimated sailing draft.
- Vessel’s loading rate (Important).
- Does the vessel accept early departure
procedure (EDP)?
- Possible protest can be sent via the
agent to the terminal after departure via telex/telefax/e-mail.
Additional for LPG carriers:
- State of cargo tanks (liquid/vapour temperature
and pressure).
- Vessel to arrive with max. 2 vol. % oxygen in cargo
tanks.
- Is purging, gas-freeing or cool-down necessary in port? If yes,
state which.
NB: Purging, gas-freeing and cool-down must be carried out
at the anchorage.
For further details, please contact your agents.
If more than one grade is to be loaded, include
the cargo distribution plan, i.e., which tanks are to be
used for each grade, the manifold configuration and which connections
are to be used for each grade
State whether two grades can be loaded simultaneously.
If only one grade will be loaded at the time, advise which grade is
to be loaded first.
Additional for product tankers and OBO carriers
Is the vessel’s inert gas plant in operational
condition, and are the cargo tanks inerted to a maximum
of eight per cent oxygen by volume on arrival? Yes/No (product tankers
and OBO carriers)
The vessel must arrive with an overpressure of at least 500
millimetres WS in its cargo tanks (OBO carriers)
Additional for vessels calling at Kaarstoe for the first time:
- Manifold configuration (location and number of connections).
- Manifold elevation above waterline on arrival and in loaded
condition.
- Manifold fittings, flange sizes, ASA/DIN/BSS, and the quality of
reducers/spools.
1.2 EARLY DEPARTURE
PROCEDURE (EDP)
It is important to make effective use of ports under Statoil’s
administration in order to shorten the time spent by vessels at these facilities –
Mongstad, Kaarstoe, Tjeldbergodden and Kalundborg.
This will cut demurrage costs and increase berth availability for a
larger number of ships. As a result, it has now been decided to implement an early
departure procedure (EDP) in the following manner:
CARGO LOADING
Cargo will be loaded as specified in the sales contract or
charterparty, and as agreed on the basis of information in the pre-arrival notification.
The notification will also be used by the master to confirm his full
acceptance of the EDP in force at the port of loading. In addition, the master will
authorise the agent to sign the bill of lading, with or without protest, on behalf of the
vessel.
Vessel departure
As soon as the fiscal amount is available it will be entered into
the "cargo receipt form" which will be taken onboard by the Terminals
representative. The amount will be given in metric tons vac. Identical to the Bill of
Lading figure.
Regardless of whether all the parties agree on the quantity,
practice at the relevant plant determines whether the vessel will nevertheless stay
berthed (lay-bay or other) until the laboratory, in consultation with the inspector and
others involved, has satisfied itself that the quality loaded accords with the
parameters of the cargo to be loaded.
After the cargo receipt form (as attached) has been signed and
consent has been obtained from the laboratory, the vessel will sail without delay.
Possible protests shall be sent via telex, fax or E-mail through the ships agent for
further forwarding to the terminal with copy to ship and owner.
Communication between vessel and agent
The agent will sign the Bill of lading as soon as possible on behalf
of the master, and fax copies of the original shipping documents to the vessel. A complete
set of documents (ship bag) for the vessel’s own use and for cargo recipients at the
port(s) of discharge will be available no later than the time of the vessel’s arrival
at its discharging port(s).
If communication problems arise or where the vessel is not equipped
with fax, however, these documents will be sent to the first discharging port by the
fastest available means.
When the vessel is not to sail immediately
Regardless of what has been agreed, if "an unacceptable
variance" arises over the quantity loaded in excess of the figure declared by the
vessel and agreed by the plant in the loading agreement, if applicable to that plant, the
vessel will remain alongside and the figures will be rechecked by all parties involved.
Should there still be no agreement as to the figures loaded, the vessel will lodge its
protest and sail without delay.
What figure would constitute "an unacceptable variance"
will vary from cargo to cargo, with vessel size and more importantly with the
vessel’s declaration as to what would be "an acceptable variance" for that
vessel.
OTHER PROVISIONS
The following provisions will be incorporated in the sales contract
or the charterparty:
Sales contract on FOB terms
The buyer has hereby agreed that the vessel will comply with the
early departure procedure (EDP) currently in force at Statoil plants.
Charterparties (spot and/or COA)
The vessel owner has hereby agreed to instruct the master that he
should adhere fully to the early departure procedure (EDP) in force at Statoil’s
plant when loading the cargo covered by this C/P.
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